- Transcript of Records
The Transcript of Records is an inventory of the courses taken and grades earned by a student during his/her stay in XHIS beginning from Year 9 up to Year 13, including transferred credits from other schools. Official Transcript of Records is printed in a secured paper and signed by the Principal.
- Certified Duplicate Copy of Records
These documents are authenticated by with school stamp and signed by the Principal. Reception students up to Year 13 may request copies of their report cards and diploma at any time, excessive request of copies may be charged.
- Certification
Official certificate is printed in school's letterhead with school stamp and signed by the Principal.
The documents may be official (with signature of the Principal) or unofficial.
Processing Period
The documents may be available after four (4) working days from the date of submission of request.
Schedule of Fees
| |
Document Type |
Students |
Fees |
| Transcript of Records |
Transcript of Records |
Graduating students |
Free (2 copies only),
50.00 rmb for per additional copy (+courier fee, if any) |
| Year 9-12 students |
50.00 rmb per copy (+courier fee, if any) |
| Certified True Copy |
Report Cards |
any year level |
Free (+courier fee will be charged, if any) |
| Diploma |
any year level |
| Certification |
Candidacy for Graduation |
Graduating students |
| Enrollment |
any year level |
| Others |
any year level |
|
Procedures for Requesting
Copies of the Transcript of Records and other official documents may be obtained through the following steps:
- Request
- Assessment
- Payment
- Delivery
Documents may be requested on-line or manually at the Registrar.
Request for Documents
| Online Request |
| Request for Official Document online.
For on-line requests, assessment is done electronically, payment via bank wire transfer, and delivery via courier. Please indicate any special instruction in the comment/message box. Wire transfer information will be sent upon completion of assessment. |
Manual Request |
To request for the Transcript of Records manually, please visit the Registrar and follow the procedures below:
- Download the form REQUEST FOR RECORDS (Form R-01) or secure it at the Registrar.
- Fill out the form and submit it to the Registrar for assessment. (See Schedule of Fees above)
NOTES: The requesting party may opt to download the form and have it assessed by the Office of the Registrar. Please advise our staff at the Front Desk for any special instruction. Pay the assessed amount at the Accounting Office.
- Return the form to the Registrar and the proof of payment.
- Claim the Transcript of Records at the Registrar.
NOTES:
The document requested may be picked up by the student's parent or a proxy/representative. A signed authorization letter needs to be presented.
Courier Services
Documents may be sent via courier to a designated address. Courier charges must be paid by the requesting party.
The delivery period is over and above the processing period. Certifications not claimed after thirty (30) days from the date of request will be discarded. |
Queries
For queries about requesting for official documents, please email  |
